Privacy Policy
Friends of West Kerry Community Hospital Effective Date:25/09/2025
1. Introduction
Friends of West Kerry Community Hospital (“we”, “our”, “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you interact with us, whether through our website www.friendsofwkch.ie, by email, phone, post, or in person.
We comply with the General Data Protection Regulation (GDPR), the Data Protection Act 2018, and other applicable Irish and EU data protection laws.
2. Who We Are
Charity Name: Friends of West Kerry Community Hospital
Charity Registration Number: 20206840
Registered Address: Unit C, Cooleen Business Park, Dingle, Co. Kerry, Ireland, V92 YT5N
Contact Email: info@friendsofwkch.ie
Data Protection Contact: James Greany
3. What Information We Collect
Communications: records of correspondence, newsletter subscriptions, event registrations
Website Usage Data: IP address, browser type, cookies (see our Cookies Policy)
Volunteer & Membership Information: application details, skills, availability
Donation Information: payment details (processed securely by third-party providers), donation history, Gift Aid status
Identity & Contact Information: name, postal address, email, phone number
We may collect the following types of personal data:
4. How We Use Your Information
We use your personal data to:
Process donations and issue receipts
Administer Gift Aid claims
Manage volunteer applications and participation
Communicate with you about our work, events, and fundraising (if you have consented)
Respond to enquiries and provide information you request
Improve our website and services
Comply with legal and regulatory obligations
5. Legal Basis for Processing
We process your personal data under the following lawful bases:
Consent – when you sign up for newsletters or marketing
Contract – when you donate, volunteer, or register for events
Legal Obligation – for Gift Aid, tax, or regulatory compliance
Legitimate Interests – to manage our charity effectively and promote our mission
6. Sharing Your Information
We will never sell your data. We may share your information with:
Trusted service providers (e.g., payment processors, email platforms)
Regulatory bodies (e.g., Revenue Commissioners for Gift Aid)
IT and website support providers under strict confidentiality agreements
All third parties are required to respect your data and comply with GDPR.
7. Data Retention
We retain personal data only as long as necessary:
Donation and financial records: 7 years (for legal/tax purposes)
Volunteer records: duration of involvement + 2 years
Mailing list data: until you unsubscribe
8. Your Rights
Under GDPR, you have the right to:
Access your personal data
Request correction or deletion
Restrict or object to processing
Withdraw consent at any time (for marketing)
Data portability (where applicable)
Lodge a complaint with the Data Protection Commission (DPC) in Ireland
To exercise your rights, contact us at info@friendsofwkch.ie
9. Security
We take appropriate technical and organisational measures to protect your data against loss, misuse, or unauthorised access. Online donations are processed securely using encrypted payment gateways.
10. Cookies
Our website uses cookies to improve your browsing experience. For details, see our Cookies Policy.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website.
12. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact: Friends of West Kerry Community Hospital: info@friendsofwkch.ie